Changelog

We know how important it is to capture and share camp moments with families and staff, and it's one of the features camps ask us about most. On Monday, we're launching the media library, bringing photo storage, sharing, facial recognition, and AI-powered tagging into Campfront.

Facial recognition is built directly into the media library. When enabled, parents and staff can opt into facial recognition from their accounts, and Campfront will automatically tag any campers or staff detected in uploaded photos. Camps can decide whether to charge for facial recognition and set different rates for parents and staff.

AI tagging and search
When photos are uploaded, Campfront automatically generates tags and a summary for each image. These feed into a powerful library-wide search, making it easy to find photos by people, objects, scenes, and more. You can also add manual tags to any photo for further organization.

Sharing and visibility controls give you flexibility over how and when images are distributed:

• Season-level controls let you turn sharing on or off for campers and staff at a high level.

• Granular sharing lets you configure sharing on individual custom subfolders. Subfolders inherit sharing preferences from their parent folder by default, but you can override this to share with specific seasons or sessions as needed.

• Tagged sharing means anyone detected and tagged in a photo can have it shared with them automatically.

• Hide folders to keep assets private until you're ready to share, or use the media library as a general storage space for your camp's media.

• Email notifications can be enabled so families and staff are notified when new photos are shared with them.

Find photos where they matter
Any images a camper or staff member has been tagged in or had shared with them will appear on their media tab within the admin side. Families and staff who log in will also have their own media area where they can view and download any images shared with them, with families able to see photos across all of their campers in one place.

Full details for the facial recognition and storage costs will be confirmed alongside the release next week.

Camper lead forms can now be created from the season settings to capture interest from prospective families outside of the enrollment process.

The lead forms capture the following information:

• Parent or guardian details – Name and contact information.

• Camper details – Name, date of birth, gender, relationship, and grade, with support for multiple campers in a single submission.

• Additional questions (optional) – Attach a custom form as a second step to capture any extra information, just like with enrollment and staff application questions.

Submissions drop into the system under the lead stage. When setting up a lead form, you can configure auto-tagging so that leads are automatically tagged based on their source, making iteasy to track which families came through a specific email campaign or any other channel.

Enrollment applications submitted through approval-required sessions now drop into a new applied stage, rather than the lead stage, giving you a clear distinction between families who have expressed interest through a lead form and those who have actively applied for enrollment.

You can now gather additional information from families and staff applicants by attaching custom forms to your enrollment and staff application flows, configured directly from the season settings.

Additional enrollment questions can now be added on a per-session basis by attaching a custom form to each session. Whether it's an open or approval-required session, you can choose which form families complete as part of the enrollment flow. If a family selects multiple sessions, they'll complete the forms attached to each one. This gives you a flexible way to capture any additional information you need, whether it's specific to a session or relevant to your camp more broadly.

Additional staff application questions can be set up in a similar way by attaching a custom form to the staff application flow. Questions are shown at the end of the application, letting you gather any extra information you need from staff applicants upfront.

As with other form submissions, forms completed during the enrollment or staff application process drop into the relevant camper or staff profile and are fully accessible through the data tables, where you can filter, export, and use the data to help inform decisions as you progress applications.

We've made major improvements to how enrollment, payments, and pricing work in Campfront. You now have session-level control over how families register, with support for open and approval-required enrollment types, add-ons, automatic discounts, priority access codes, and a much more flexible payment system.

Here's what's new.

Session-level enrollment types

We've introduced session-level enrollment types, giving you control over how families register for each session.

Open enrollment

• Families can browse available sessions and add-ons for their campers, then complete their enrollment there and then

• Converted enrollments drop straight into the system as enrolled, ready for admins to review

• You can choose whether families create their account after checkout, allowing them to begin completing any outstanding actions, or invite them into the system later once you've reviewed their profile

Approval-required enrollment

• Follows a similar flow, but rather than completing checkout, campers are added to the system as a lead

• From there, you can review their profile and invite them to enroll using default payment options or with custom payment terms

• Camp admins can also preview the full enrollment journey (as well as the staff application) before going live, without having to leave season settings

Priority enrollment

• Set an enrollment date ahead of your general opening, giving selected families early access through admin-created codes

• Share codes with returning families, staff, or special groups so they can enroll before enrollment opens to everyone

Add-ons and automatic discounts

• Add-on items like horse riding or tennis lessons can now be configured as part of the enrollment checkout, scoped to specific sessions and camper group eligibility, and set as optional or required

• Automatic discounts including early bird, multi-session, and sibling discounts can be configured to apply at checkout

• You have the flexibility to include or exclude individual add-ons from applicable discounts

More flexible payment management

• Debit and credit cards are now managed separately for easier convenience fee control

• Check by mail is now supported as a payment method

• Per-camper billing can be toggled between automated collection and manual billing

• Invoices and reminders can now be sent ahead of scheduled payment dates

Upcoming payments overview in Financials

• The Financials tab now includes a dedicated Upcoming Payments view alongside Payment History, giving you a complete picture of all scheduled payments across your system

• This includes installment plans and admin-created debits

• From here you can take action individually or in bulk, including charging immediately, voiding payments, resending invoices, adjusting dates and amounts, and switching between automatic and manual billing

We've added a new transport section, giving you a centralized hub to manage how campers and staff get to and from camp.

Create and manage routes

Routes can be created for campers, staff, or both, and support drop-off, pick-up, bus, and self-drive transport types. Campers and staff arriving by air can provide flight details when requesting a route, giving your team the information they need to coordinate logistics.

Routes can be public or private. Public routes appear in the parent and staff login area, where they can browse options and submit requests for arrival and departure. Private routes stay internal for camps that prefer to manage assignments directly. You can also hide the transport section from the parent and staff experience entirely. Visibility criteria let you control which routes appear for which people, based on attributes like session, camper group, department, or start date.

Managing assignments

Route requests land as transport assignments, manageable from the central assignments table or from the transport tab on each individual's profile. You don't need to build out vehicles upfront. Create your routes, collect requests, then add buses or vehicles and confirm assignments once you know the demand.

Track boarding with digital rosters

Generate a bus roster for any route and mark individuals as boarded or not boarded directly within the system, replacing pen-and-paper checklists with a real-time digital record. You can view and add transportation notes against any individual on the roster, and key medical information such as medications that need to travel with them is surfaced on the page, giving your team visibility over what matters most as campers and staff board.

Triage to treatment, capture every detail

We've overhauled medical log entries to support the full scope of what your health center team needs to document, from initial triage to routine check-ins and everything in between.

Log entries can now be categorized across a broader set of log types that cover more of the scenarios your medical team will encounter. Each log includes a dedicated chief complaint line for the headline issue, with the notes field alongside it for capturing full context. You can optionally record vitals including temperature, heart rate, respiratory rate, and blood pressure, and add medication administrations directly to the log entry. Administrations can reference existing prescriptions already on file, over-the-counter medications, or anything else relevant to the incident.

A new disposition field records the outcome of each log, whether the individual returned to their cabin, was sent for external review, or remained at the health center. Assessment locations can be selected from a managed list that you create once and reuse across all future logs. You can also flag any log as follow-up required and filter across your medical logs to surface outstanding check-ins. Medical logs are accessible from both camper and staff profiles, as well as from the Medical Log section under Medical in the navigation.

Stay on top of compliance

We've added a new Medical Settings section under Medical in the navigation, giving you camp-level controls for compliance documentation.

FARE form collection - Toggle whether your camp requires Food Allergy and Anaphylaxis Emergency Care Plan (FARE) forms. When enabled, adding a food-type allergy will prompt the user to download the standardized form, complete it with their medical provider, and upload the signed version back into the system. Uploaded forms appear on the individual's medical tab and in the forms tab, visible only to users with medical permissions.

Immunization record templates - Upload your own immunization record template for campers and staff to take to their medical provider. Once completed, they can upload it back into the system where it appears under the medical tab and the forms tab, with access restricted to users who hold the medical permission.

Find the right note, faster

We’ve overhauled notes across camper, staff, and family profiles to eliminate the need to jump between records. Family-level notes now surface directly on camper profiles, while camper notes appear on the relevant family profile for a complete history at a glance.

The refreshed design shows more information at once with clearer indicators for each note type. The new notes tab also adds precision with integrated filtering, sorting, and search.

When adding a note, you can now assign it to a specific family member or "level up" a camper note to the wider household if the information applies to everyone.

Connect the dots between campers

Our new linked camper panel allows you to track connections between campers outside of those already listed in their family household. This is perfect for identifying friends, cousins, or other important relationships across your entire system.

From the overview tab, you can search for any camper, define their relationship to the profile you're viewing, and quick-link siblings in a single action.

This update makes it easy to jump directly between connected profiles. We’ve also added linked camper columns to the camper data table for ease of viewing and exporting.

More control over form assignments

We’ve redesigned form assignments into three intuitive types: Everyone, Segments, and Individual.

Everyone replaces season-level assignments, applying a form to every camper or staff member globally.

Segments consolidate previous filtering options into one flexible tool. You can now build layered audiences by combining criteria like groups, sessions, and tags. Forms are automatically removed if a user leaves a segment before submitting, but remain on their profile once completed.

Individual assignments allow you to assign forms on a case-by-case basis directly from a profile’s forms tab. This is ideal for one-off requirements or unique scenarios that don't fit into a broader category.

Additionally, repeatable optional forms now automate recurring requests. Once a form is submitted or verified, a new version is automatically generated for the user while all previous submissions are safely retained.

Broadcast composer

We've completely redesigned sending broadcasts with a new step-by-step composer that makes it easier to build, preview, and send campaigns.

The new full-screen experience guides you through each stage of creating a broadcast, giving you more space to compose your content and a clearer view of how your message will look before it goes out.

Audience targeting has been expanded - you can now scope broadcasts to a specific season, target a saved view, or build custom audiences using filters like stages, sessions, camper groups, roles, and departments. Multiple filter groups can be combined to reach precisely the right people.

You can also choose between two content styles: styled for visually designed emails with headlines, images, and branded formatting, or simple for clean, text-focused messages.

Templates remain available for both, and you can still preview, send tests, schedule, and track analytics as before.

Broadcast opt-out tracking

We've introduced opt-out tracking for both email and SMS broadcasts, giving you visibility into delivery issues and recipient preferences.

For email, the system now reflects when an address is undeliverable, bouncing, or has been marked as spam - helping you understand why messages aren't reaching certain contacts. For SMS, opt-outs are tracked when a recipient chooses to stop receiving messages.

In both cases, the status is surfaced directly against the email address or phone number on the contact's profile, so you can see at a glance who can and can't be reached. This makes it easier to maintain a healthy contact list and avoid repeatedly attempting delivery to addresses that won't receive your messages.

Gender support for staffing roles

You can now assign a gender to staffing roles, making it easier to manage hiring for positions where this matters - such as roles with specific housing considerations.

When creating or editing a role, you can leave it open to all genders or reserve it for male or female candidates. This is then clearly indicated when selecting roles during the offer or contract process, so you always know which positions have gender requirements attached.